COMPANY SECRETARIAL SERVICE

Company Secretary Service

Each company must appoint a local Hong Kong company secretary who must reside in Hong Kong or a body corporate that must have its registered office in Hong Kong, according to the Companies Ordinance (Cap. 32) of the Laws of Hong Kong.

Of all the duties, the HK company secretary has to make certain that the company is in compliance with the statutory requirements of the Hong Kong Companies Ordinance and must maintain the statutory books and records of the company. However, a sole director/shareholder cannot act as company secretary. A nominee secretary can be appointed.

COMPANY SECRETARIAL SERVICE

In order to perform legal liability of the company, the Hong Kong company secretary would be responsible the following duties:

  • Declaration of relevant organization structure

  • Preparation resolutions and necessary Forms for any changes of company structure or personnels to the Companies Registry

  • Preparation of the agenda for company meetings for Board of Directors

  • Preparation of annual general meetings of shareholders

  • Provision of professional advisory service and advice on relevant statutory ordinances

  • Ensuring that the company complies with relevant laws and regulations

  • Reviewing current developments in good corporate governance practice in order to advise the directors.

Prism provides a full-range of specialized corporate secretarial service to clients (after the Hong Kong company registration).

We commit to minimize uncertainties and answer doubts of our clients when encountering related laws, and evaluating whether company strategy is meeting with statutory requirements of the jurisdiction of their incorporation.

We provide information on the most up-to-date relevant corporate laws and regulations and conducting analysis upon the impacts faced by the company.

You may consider a change of company secretary and use Prism Consultancy as your new company secretary. The process is simple which will involve filling and submitting the ND2A form and NR1 form.

Our Services include but are not limited to the following:

  • Assist clients to incorporate/set up company in Hong Kong and overseas

  • Prepare and keep statutory records, such as register of shareholders and register of directors, etc.

  • Arrange and attend meetings of directors and shareholders, and preparing minutes and resolutions of meetings

  • Prepare and submit statutory documents to the government, including annual return form

  • Prepare and submit application for business registration certificate and its renewal

  • Assist in opening bank accounts

  • Ensuring that the company complies with relevant laws and regulations

  • Reviewing current developments in good corporate governance practice in order to advise the directors.